# Career Opportunity: Accounting, Administration, and Finance Assistant at the Embassy of Switzerland in Indonesia
If you have ever wanted to build a meaningful career within an international diplomatic mission, a unique window of opportunity has just opened. The Embassy of Switzerland in Jakarta serves as the official diplomatic bridge between Switzerland and Indonesia, fostering robust bilateral ties across political, economic, financial, legal, educational, scientific, and cultural sectors.
Currently, the embassy is expanding its dynamic team and is actively seeking a dedicated professional for a one-year fixed-term contract. This role places you at the heart of vital international cooperation programs, offering an exceptional platform to utilize your financial expertise and administrative acumen in a multicultural setting.
## Role Overview: Accounting, Administration & Finance Assistant
As an integral member of the team, you will provide critical operational support to ensure the smooth execution of bilateral initiatives, working closely with local disaster management agencies and embassy staff.
Key Responsibilities
1. Programme Implementation Support
* Assist the Indonesian National Board for Disaster Management (BNPB) in drafting financial and administrative paperwork aligned with Swiss Agency for Development and Cooperation (SDC) guidelines, including Terms of Reference, procurement requests, and contracts.
* Review and verify financial documents generated by BNPB and Direct Action teams, ensuring strict adherence to procurement protocols and local standards (Standar Biaya Masukan / SBM).
* Coordinate closely with the embassy’s finance department to fast-track payment approvals and process contracts utilizing the ESPRIT tool.
* Facilitate the clearance of cash advances and post-activity due payments.
2. Accounting and Financial Reporting
* Daily Accounting: Perform quality control on payment requests, execute bank system registrations, handle first-tier payment approvals, input data into accounting software (Vision +), and maintain meticulous digital and physical filing systems.
* Monthly Reports: Compile SAP extracts, audit financial documents and booking vouchers, and prepare comprehensive monthly accounting summaries for managerial sign-off.
* Financial Forecasting: Update quarterly cash flow projections based on evolving work plans and assist managers in tracking budgets, ongoing purchases, and active contracts.
* Cross-Support: Provide occasional backup assistance to the embassy's primary bookkeeper during lighter operational periods.
3. Administration, Logistics, and Quality Control
* Oversee correspondence management and maintain organized institutional archives.
* Conduct thorough quality assurance checks on external and internal documents—such as concept notes, progress reports, minutes, and public statements—produced by project officers.
* Coordinate logistics for field missions, project steering committee meetings, and specialized workshops.
4. Communication and Event Coordination
* Perform minor translation tasks between Indonesian and English.
* Assist in organizing official delegation visits, public events, newsletters, and social media outreach.
## Candidate Profile: Essential Qualifications
To thrive in this multifaceted diplomatic environment, applicants must meet the following criteria:
* Educational Background: Hold a Bachelor’s degree in Accounting, Finance, Business Administration, or a closely related field.
* Professional Experience: Possess two to five years of proven experience in financial reporting, procurement, logistics, and administrative management within international cooperation frameworks in Indonesia. Backgrounds in disaster risk management are viewed favorably.
* Regulatory Knowledge: Demonstrate a strong understanding of Indonesian government financial policies and regulations, particularly SBM guidelines.
* Technical Proficiency: Exhibit advanced computer literacy, including mastery of Microsoft Word, Excel, and specialized accounting software.
* Core Competencies:
* Uncompromising personal integrity, trustworthiness, and respect for confidentiality.
* Exceptional organizational, multitasking, and planning capabilities.
* Strong communication and negotiation skills.
* A proactive, dynamic, and collaborative team player capable of thriving in a diverse multicultural workspace.
* Language Proficiency: Fluency in both written and spoken English and Indonesian. Additional proficiency in German or French will be considered a distinct advantage.
## What the Embassy Offers
* A competitive compensation package commensurate with your professional background.
* Comprehensive social benefits and exceptional working conditions.
* An engaging, fast-paced, and internationally minded career ecosystem.
## How to Apply
If you meet the selection criteria and are ready to embark on this professional journey, please submit your application package.
1. Download and complete the official FDFA job application form.
2. Prepare a compelling motivation letter.
3. Send your documents via email to [email protected].
4. Subject Line Format: `[Your Full Name] – SDC Administration and Finance Assistant`
Please note that only shortlisted candidates will be contacted for further assessments.